16 Best Productivity Tools for Entrepreneurs

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Working for hours every day is normal, yet tiring. You work hard but still feel you have accomplished nothing. You are still far away from your goals and objectives. Nothing seems to work. Productivity is the key to success for any entrepreneur, but every day is an unproductive day for you.

Besides, you feel like everything you are planning is all over the place. You are hardly managing everything even though you don’t have enough time. But you are not alone. Many entrepreneurs fail to manage their time. To accomplish their goals, many spend sleepless nights. Still, some achieve success, and some fail.

However, technology has advanced so much to a point that it has become much easier to manage time, boost productivity, and improve team efficiency. There are many productivity tools to help you stay productive every day and focus on what’s important to you.

So today, we will go through some of the best productivity tools for entrepreneurs.

16 best productivity tools for entrepreneurs and startups


Trello is one of the most used software project management tools based on Kanban. One of the most amazing things about Trello is flexibility, so no problem if you have a small or large team or simple or big projects.

It is a simple tool based on boards and columns. You create a board for each project and add cards that represent tasks. It is great to outline activities for you and your team. Delegating roles and responsibilities has never been easier.

Just add columns: To-Do, In Progress, and Done. Add deadlines with priorities, invite team members, and tag them on tasks. Pretty easy, right? That is all you have to do to manage your project and time.

Moreover, you can attach files, images, etc., making it easier to access necessary resources for your team members.

It is available for Android, iOS, Web, and Desktop.

Google Suite

One of the leading IT giants, Google, has some outstanding productivity tools for every entrepreneur. G Suite has everything you need. It includes Google docs to prepare documents, presentations, and spreadsheets on the go. You can easily share them with anyone and allow access to view or edit them.

Google Drive is there to help you store necessary resources for you to view anytime, anywhere, allowing easy access to others and making collaboration smooth.

To make a To-Do list, there is Google Keep. It helps you organize your tasks and ideas in one place. Plus, get notified about your tasks and events with its help of it.

You have Google Meet to host high-quality video conferencing. It makes it easier for you to create meetings.

Gmail, the most used email service provider, helps you send emails and manage them easily.

Besides these, there are more outstanding tools under Google Suite to help you stay productive.


You spend hours and hours just producing emails with no grammatical errors. Every day, you do this, but still; feel like they aren’t professional enough to send them to your clients.

So, are you fed up with how your emails to the clients always end up with grammatical errors? It is frustrating that it consumes a lot of time, and you hardly get to do your other tasks.

There is just a perfect tool to help you improve your grammatical structure and make you a professional in writing. And it is Grammarly.

Grammarly analyzes your writings and shows you what is wrong with them and gives suggestions to make them grammatically correct.

Grammarly is one of the best productivity tools for entrepreneurs to improve their writing skills, especially for those who are writers and in digital marketing.

Plus, the Grammarly extension is available for different browsers, like Chrome, Firefox, Brave, etc.


TopTracker is a time-tracking tool that helps you track how much time you or your team spend on a particular task or project.

You can create a project and invite your team members to track how they spend their time. And every 15 or 30 minutes, it takes a screenshot to record what they are currently working on.

In today’s world, tracking and managing time is very crucial because now every business cracks the deal only after knowing the estimation. They want to know how much time it takes to complete their project. And TopTracker helps you track time and deliver the project right on schedule.

So, you don’t have to worry about how your team members spend their time using TopTracker.


Asana is another best productivity tool. Like Trello, it is another popular software project management tool. But, what differentiates Asana from Trello is, the tasks are stacked vertically on the former, whereas the tasks are in a horizontal form, like a list.

Asana is faster than most project management tools. It makes your workflow smooth and collaboration easy since you can invite your team members to the project and allow them to add or modify the tasks.

Like Trello, you can add tasks and categorize them on To-Do, In-Progress, and Done. You can prioritize them and delegate roles and responsibilities easily. Plus, you can attach files to make it easier for everyone to access them.

You can easily map your tasks, assign roles, add deadlines, track your project’s progress, and eliminate risks with the help of Asana.


Today you have an important meeting to attend, but you can’t recall it. You spend hours only to be reminded by your manager or colleagues. Sometimes, you miss an important event. So, to help you remember your roles, Todoist is here for you.

As its name suggests, Todoist is a productivity tool to help you arrange your day-to-day tasks. It is a lightweight and simple app that helps you add and schedule tasks.

Todoist has its own built-in calendar to schedule tasks based on date and time. You can add projects and invite others to collaborate.

Amazingly, you can set daily, weekly, or monthly goals and review them. It ensures that you don’t miss your important events and tasks. It is a great tool to boost your productivity and manage your time.


Bitrix24 is a powerful and all-in-one productivity tool that helps you manage your projects and teams and track them easily in one place.

It includes tons of features that make it one of the best tools to go for

  • Chats and video calls
  • Online meetings
  • Calendar
  • Drive
  • Webmail
  • Online payments
  • Sales automation
  • Time tracking
  • Task automation
  • CRM integration
  • Workflow automation, etc.


An add-on for Gmail, Boomerang is best for automating emails. It is a great tool for scheduling emails.

With Boomerang, you don’t have to worry about if it is too late to send emails to your employees or clients. Just schedule and it will automatically dispatch them according to your scheduled date and time.

Amazingly, you can schedule when to receive your emails as well. So, no more notifications in the middle of the night. Relax and have a good rest and sleep.


Taking care of your subscribers is crucial to business growth. However, not being able to provide updated content or offers or any newsletter can lead to dissatisfaction. Plus, you can’t manually build an email copy and send it to your subscribers daily or weekly. Think about the time it consumes. So, Mailchimp is here to solve all the problems related to email campaigns.

Mailchimp lets you create amazing email templates or use an in-built one to send them to your subscribers and keep updating them about your product and services.

Also, it helps to manage your audience, set up autoresponders whenever a user subscribes to your newsletter, track them, etc.

With Mailchimp, you can automate all your email marketing campaigns in a few taps.


Scheduling meetings every day or week back and forth is tiring. However, it is a necessary step you can’t miss if you want to scale your business.

With Calendly, you can schedule your meeting within a few seconds. Amazingly, you don’t have to send emails to your clients since you can do it from within the app.

Within a few clicks, you can easily schedule a meeting and notify others about it. You have the option to create different meeting events and set times and dates.

Just set your availability and connect with your clients and customers easily.


Remembering the passwords is nerve-wracking and forgetting them is nightmarish. So, you keep changing the passwords every week repeatedly. It is time-consuming and causes headaches, right? However, you don’t have to go through all of this if you use LastPass.

LastPass is a vault for storing all your passwords and keeping them secure. It lets you auto-login to any site if you have saved the credentials. So, you don’t have to worry about remembering any passwords whenever you shop online, fill in any form, etc.

Plus, you don’t have to worry about data leakage since everything is in encrypted form.


Zapier is a popular tool that is compatible with every app you use, know, or develop. You can connect them with Zapier and automate your tasks and save hundreds of dollars and time on average.

If you are tired of repetitive tasks, like retweets on Twitter, storing emails on cloud storage, notifications on Slack, posting on social media channels, sending emails to your subscribers, etc., then with Zapier, you can do pretty much everything.

It helps to automate your day-to-day activities, eliminating having to do recurring tasks daily and saving your time and effort.

Get more work done in less time with Zapier and focus on important tasks.


Social media has become the number one destination for promoting your business and its products and services.

You share posts related to your business or the latest blogs to attract more leads and boost your sales and revenues. However, posting every day can be hectic and consume a lot of time. And this is where Buffer comes in.

Buffer is a social media management tool that helps you to plan and schedule your post, manage your social media handles, and so on. The most amazing thing about Buffer is you can access the analytics and analyze the performance of every post. With this, you gain insights to make your marketing campaigns better and more successful.


TeamViewer is a screen-sharing tool that is useful, especially if you are working remotely.

With TeamViewer, you can help your colleagues or clients to solve their problems. If you are having a bad day installing an app or want to update it, and can’t seem to solve them, then you can ask your friend to help you out. With its unique sharing link, you can easily access another PC, laptop, mobile, etc., remotely like you are using your own.

For remote working, TeamViewer is a life-saving tool.

So, save your time and your hair from thinning with TeamViewer.


HelloSign is another productivity tool that we have added to our list.

Let’s face it. With everything going digital, everyone wants to do business online. A digital signature to sign a contract is an integral part of it. And to manage all the signature processes, HelloSign is here to help you.

HelloSign lets you create, add, and request signatures whether it is about hiring employees, NDAs, general contracts, etc. Plus, you can store all your signed documents and access them at any time. So, you don’t have to worry about keeping your important files here and there and forgetting them.

With HelloSign, manage all your legal documents in one place.


Have you been stuffing your purse with a lot of bills, more than you can store? If yes, then be careful. Keeping them with you increases the chance of losing them or forgetting them in your pocket, realizing later that you put them in your washing machine.

If a lot of receipts are too much for you to manage and you are unable to track your expenses, then there is a perfect tool for you to organize them, i.e., Expensify.

You don’t have to search your tables, and drawers, or look after every bill to find the right one. Just take their photo and store them on Expensify. This way, you will save a lot of time, which you can invest in other important business tasks and boost your productivity.

With Expensify, you can now keep track of your budget.


In Conclusion

For any entrepreneur, staying productive is the biggest asset, since the success of a business depends on it. And there are endless tools to boost your productivity.

But looking at the sheer number of apps in the market, you might start scratching your head again. So, don’t worry. We put together this list of the best productivity tools for entrepreneurs just for you.

Start using tools to save time and increase your performance level.

Which is your favorite productivity tool that you use? Let us know in the comment below.

Looking for a reliable software company to work on your project idea? With 5+ years of experience in software development, Truemark provides the best development services without compromising on quality. So contact us at any time for any service. Let’s work together to make your dream project a reality.

Cover Image Credits: Vectorjuice from Freepik

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